Address:
Cordova Recreation and Park District
11070 White Rock Road Suite 130
Rancho Cordova, CA 95670
Phone:
9168423323

Enterprise System Catalog:

Vendor and product:
Active Network, LLC, ActiveNet
System purpose:

Youth and Adult Recreation and Sports Reservation System, Senior Program Reservation System, and Facility Reservation System

Categories/types of data:

Customer contact Information, class type, location, and customer billing information (encrypted)

Dept./primary custodian:
Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
American Reprographics Company, LLC, ARC
System purpose:

Achive Storage and Backup of Public Documents

Categories/types of data:

Board approved documents, legal documents, and other record retention required documents

Dept./primary custodian:
Clerk of the Board
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
WordPress.com, WordPress
System purpose:

Website software used for District website

Categories/types of data:

Program offering, site locations, special events, and district contact information

Dept./primary custodian:
Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Microsoft Office Suite
System purpose:

Word Processing, Spreadsheet, Mail, and Database

Categories/types of data:

Word documents, budget data, office communication, and inventory management

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit, Quickbooks
System purpose:

Payroll and project tracking

Categories/types of data:

Employee work hours, employee time spent on projects, and employee time off

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
NeoGov.com, NeoGov
System purpose:

Human Resources software for producing job descriptions, job announcements, posting job openings, employment Onboard for the automated onboarding checklists, collection, verification, and storage of required new hire documentation.

Categories/types of data:

Employee classifications, employee pay range, current employment openings, employees and candidates contact information, employees and candidates work history and education

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Xero.com, Xero
System purpose:

Tracking budget, tracking vendors payments, tracking project information, and producing audit reports

Categories/types of data:

Budget expenditures, vendor payments (including vendor contact information) and project data expenditures.

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Google, Google Drive
System purpose:

Storing and posting of Board documents

Categories/types of data:

Board Agendas and Board Minutes

Dept./primary custodian:
Clerk of the Board
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
DAC-Disability Access Consultants, LLC, DacTrak Accessibility Management Software
System purpose:

Manage accessibility modifications made by the District related to the District’s Americans with Disabilities (ADA)-compliant Transition Plan.

Categories/types of data:

Locations in need of accessibility modifications for District’s Americans with Disabilities (ADA)-compliant Transition Plan

Dept./primary custodian:
Planning
Frequency of collection:
As needed
Frequency of update:
Every year
Vendor and product:
Constant Contact, Marketing Software
System purpose:

Software used for District eNewsletter, Project Updates, Event Notifications

Categories/types of data:

Customer contact information

Dept./primary custodian:
Marketing
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Golf Now, Golf Now Payment and Reservation System
System purpose:

Receive payments for goods and services at the Cordova Golf Course; store and track golf course financials; offer tee time sales online.

Categories/types of data:

Customer contact information, billing information, and reservation times.

Dept./primary custodian:
Cordova Golf Course
Frequency of collection:
As needed
Frequency of update:
As needed